Payroll for SMEs

Accurate, on‑time payslips with RTI, auto‑enrolment and year‑end taken care of.

We run PAYE on time, every time, and keep you compliant with RTI and pensions.

Payroll Services

Overview Paying your employees correctly and on time is crucial – not just to keep your team happy, but also to comply with UK tax laws. Payroll can be complex with ever-changing tax codes, National Insurance contributions, pensions, and HMRC reporting. Our Payroll Services offer a stress-free way to manage this. We handle the complete payroll process for you, from calculating wages and deductions to submitting required filings to HMRC. This means you can focus on running your business, knowing your staff will be paid accurately and your payroll obligations are taken care of. Our team stays up-to-date with the latest UK payroll regulations (like PAYE and auto-enrolment rules) to ensure everything is done right. In short, we make sure payroll is one less thing you need to worry about each pay period. Benefits • Timely, Accurate Payments: We make sure every employee is paid the right amount on time, every time. No more payday panics or errors – consistency builds trust with your team. • Full Compliance with UK Regulations: Our experts handle PAYE tax, National Insurance, student loans, and pension contributions according to HMRC’s latest rules. We submit Real Time Information (RTI) reports to HMRC each pay run, keeping you fully compliant so you avoid penalties for late or incorrect filings. • Confidential & Professional Service: We treat your payroll data with the utmost confidentiality. Payslips are prepared and delivered securely (electronically or printed) for each employee, ensuring personal data is protected. • Auto-Enrolment & Pension Support: We manage your workplace pension auto-enrolment duties, enrolling eligible employees into your pension scheme and handling ongoing contributions and communications. This helps you meet legal requirements without the administrative burden. • Scalable to Your Needs: Whether you have one employee or one hundred, a straightforward payroll or many hourly rates and bonuses, we tailor our service to fit. Our payroll system can scale as your business grows, and we’re always on hand to answer any questions from you or your staff about their pay. Process

  1. Payroll Setup: First, we’ll get everything set up. We register as your payroll agent with HMRC (if not already done) and gather key information: employee details, tax codes, NI numbers, salaries or hourly rates, pay dates, and any deductions or benefits. We also set up your employees in our payroll software and, if applicable, make sure your PAYE and pension schemes are in order.
  2. Monthly/Weekly Calculations: At each pay period, you simply inform us of any changes (like hours worked for hourly staff, overtime, bonuses, new starters or leavers, etc.). We then calculate each employee’s gross pay and apply all necessary deductions – including PAYE income tax, National Insurance, pension contributions, student loan repayments, statutory pay (sick pay or maternity/paternity pay), and any other adjustments.
  3. Review & Approval: We double-check the payroll calculations for accuracy. We can provide you with a payroll summary report before finalizing, so you can review the total cost (gross pay, employer NI, pension contributions, etc.) and approve the figures. This ensures transparency – you know exactly what will be paid out and reported.
  4. Payslips & Payment: Once approved, we generate payslips for each employee. These can be delivered via a secure portal or email (password-protected PDFs) for your employees to access privately. The payslip shows their earnings and all deductions, so everything is clear. We’ll also let you know the total net pay amount to transfer to your employees (if you prefer, we can manage the payments directly on your behalf through our BACS system).
  5. HMRC Filing (RTI Submissions): Every time we run payroll, we submit the required Real Time Information report to HMRC. This report tells HMRC about each employee’s pay and deductions for that period. We do this on or before each payday, as legally required, so you stay fully compliant. You won’t have to worry about the technicalities of RTI – it’s all handled.
  6. Year-End Tasks: At the end of the tax year, we take care of the year-end payroll process. We prepare P60 forms for each employee (summarizing their pay and deductions for the year) and ensure these are distributed to your staff by the HMRC deadline. We’ll also handle any final submissions to HMRC, including the last Full Payment Submission and the Employer Payment Summary that declares you’re finished for the year. If any employees left during the year, we ensure they received P45 forms when they departed. Everything is wrapped up neatly so the new payroll year can start fresh. FAQs Q: What if I hire new employees or someone leaves my company? A: Our payroll service handles starters and leavers seamlessly. For new employees, we’ll add them to the payroll, set up their tax code (using their P45 from a previous job or HMRC’s starter checklist if they don’t have one), and ensure they’re enrolled in the pension scheme if eligible. They’ll get included from the correct pay period without issue. For an employee leaving, we’ll process their final pay with any remaining holiday pay, issue a P45 form for them, and remove them from future pay runs. All the required updates are also reported to HMRC through RTI. You won’t have to navigate the paperwork – we’ve got it covered. Q: Do you handle workplace pension contributions and auto-enrolment obligations? A: Yes, we do. As part of our payroll process, we manage auto-enrolment assessments each pay period. This means we’ll automatically enroll any eligible employees into your pension scheme and calculate both employer and employee pension contributions. We include those contributions in the payroll deductions and can arrange the pension payments to the scheme. We also handle the communication pieces – for example, if a new employee needs to receive an auto-enrolment letter or if someone opts out of the pension, we manage that process. This keeps you compliant with pension regulations effortlessly. Q: My staff have variable pay (overtime, commissions, bonuses). Can your service handle that? A: Absolutely. Our payroll system and team can accommodate all kinds of pay structures. Each pay cycle, you can inform us of any overtime hours, sales commissions earned, one-off bonuses, or other adjustments. We’ll include those in the calculation for that period. We are very flexible – whether it’s different hourly rates, shift differentials, or performance bonuses, we’ll make sure they are processed correctly and that the proper tax/NI is applied. Your employees will always get the correct pay, and all details will be clearly shown on their payslips. Q: How do you keep our payroll data secure and private? A: We take data security very seriously. We use secure, encrypted payroll software to store and process your payroll information. Any personal data (like employee NI numbers or salary details) is handled in compliance with GDPR. Payslips can be delivered through secure channels, ensuring that only the intended employee sees their information. If we are sending files or reports to you, we can encrypt them or use a secure portal. You can trust that your staff’s information remains confidential and protected. Q: Will I still need to interact with HMRC about payroll? A: For the most part, we take care of all HMRC interactions relating to payroll. We submit the required RTI filings every pay period and handle queries about your PAYE account. We’ll inform you of any PAYE tax or National Insurance payments you need to make to HMRC (and their due dates), or we can assist in setting up direct debit payments for PAYE. If HMRC issues any notices (for example, tax code changes for an employee or updates to thresholds), we receive those and implement them. You remain the employer, but we act as your agent to make sure all communication and compliance with HMRC is smooth. You won’t have to call HMRC about payroll issues – we do that for you. Of course, we keep you in the loop on all important matters.